Real estate transactions don’t always happen when everyone is in the same city—or even the same country. Sellers may be traveling, living out of state, relocating for work, serving in the military, or residing overseas. When a seller cannot appear in person before a notary, closing delays can become frustrating for everyone involved.
Fortunately, Remote Online Notarization (RON) offers a secure, efficient solution that allows sellers to sign and notarize eligible closing documents from virtually anywhere.
At Colibri Notary Services, we partner with real estate attorneys, title companies, lenders, and escrow professionals to help seller-side closings move forward smoothly through secure Remote Online Notarization.
What Is a Seller Package?
A seller package is the collection of documents a property seller signs before closing. Depending on the transaction, it may include:
- Deeds
- Affidavits of Title
- Settlement Statements
- Limited Powers of Attorney
- Tax documents
- Closing disclosures
- Other title-related documents requiring notarization
When a seller cannot meet with a traditional notary in person, Remote Online Notarization may provide the flexibility needed to keep the transaction on schedule.
Why Real Estate Attorneys Are Using Remote Online Notarization
Real estate attorneys are balancing multiple transactions, coordinating with clients, title companies, lenders, and opposing counsel—all while working under strict closing deadlines.
Adding travel logistics or scheduling conflicts can unnecessarily complicate a closing.
Remote Online Notarization helps reduce these challenges by allowing clients to complete eligible notarizations from a computer or mobile device using secure identity verification and encrypted audio-video technology.
For attorneys, this can mean:
- Fewer scheduling conflicts
- Faster document execution
- Reduced delays caused by travel
- Greater convenience for clients
- Secure digital records of the notarization session
- Improved coordination with title companies
Rather than postponing a closing because a seller is away, attorneys often have another option that helps keep the transaction moving.
Common Situations Where RON Makes Sense
Remote Online Notarization is particularly valuable when sellers are:
Living Out of State
Many homeowners sell property after relocating. Instead of flying back for one appointment, they may be able to complete their notarization remotely.
Traveling
Vacations, business travel, and extended stays away from home don’t have to delay a closing.
Living Overseas
International sellers frequently need to sign documents for U.S. real estate transactions. Remote Online Notarization can often eliminate the need to locate a U.S. embassy or consulate or coordinate with local notarial services.
Military Members
Active-duty service members stationed outside their home state often benefit from secure online notarization.
Busy Professionals
Executives, healthcare workers, entrepreneurs, and other professionals appreciate completing notarizations without disrupting their schedules.
Security Matters
One question attorneys often ask is whether Remote Online Notarization is secure.
The answer is yes.
Professional Remote Online Notaries use secure platforms that include multiple layers of identity verification, encrypted communication, tamper-evident electronic documents, and complete audio-video recordings of the notarization session.
These safeguards provide confidence that the signing process is conducted securely while meeting applicable legal requirements.
Why Attorneys and Title Companies Value an Experienced Remote Online Notary
A successful Remote Online Notarization involves more than simply placing an electronic stamp on a document.
An experienced Remote Online Notary understands how to:
- Coordinate with attorneys and title companies
- Review document packages before the appointment
- Help signers prepare for the online session
- Confirm technology readiness
- Identify potential issues before the appointment begins
- Maintain professional communication throughout the process
Preparation helps minimize delays and creates a smoother experience for everyone involved.
Working with Colibri Notary Services
At Colibri Notary Services, we understand that every closing represents weeks—or months—of work by attorneys, title professionals, lenders, real estate agents, and clients.
Our goal is simple: provide professional, responsive Remote Online Notarization services that support your transaction while delivering a positive experience for your clients.
We regularly assist with seller packages involving clients who are:
- Out of state
- Traveling
- Living internationally
- Unable to attend an in-person appointment
- Working within tight closing timelines
We coordinate closely with the professionals involved in each transaction and strive to make the notarization process straightforward, secure, and efficient.
Frequently Asked Questions
Can seller packages be signed online?
Many seller-side documents can be completed using Remote Online Notarization, provided the receiving parties and applicable laws permit it.
Are international sellers eligible?
In many cases, yes. Remote Online Notarization can be an excellent solution for sellers located outside the United States, provided they have the required identification, internet connection, and technology.
Is the process secure?
Yes. Professional RON platforms use encrypted communication, identity verification measures, secure electronic signatures, and recorded notarization sessions.
How long does a Remote Online Notarization appointment take?
Most seller package appointments are completed in approximately 20 to 45 minutes, depending on the size of the document package and the number of signers, and other factors.
Need a Reliable Remote Online Notary?
Whether your client is across town, across the country, or across the globe, Colibri Notary Services is ready to help facilitate secure Remote Online Notarization for eligible seller packages.
If you’re a real estate attorney, title company, lender, or escrow professional looking for a dependable Remote Online Notary, we’d welcome the opportunity to support your next transaction.
